Project Administrator (Stone Office)

Ref: N-2018-6

To express an interest in this position, e-mail recruitment@capula.co.uk with a cover letter and CV, quoting the job reference number.

 

 

NOTE TO EMPLOYMENT AGENCIES: We are currently working with only our preferred suppliers.

Summary of Role:

To assist the Senior Project Administrator in providing administrative support to engineering IT projects in the Nuclear Business Sector.

Role Description:

  • Maintaining all customer correspondence with respect to engineering projects within the Nuclear Business, archiving of completed contract documentation
  • Maintaining electronic and paper records, filing, collating, checking, photocopying, scanning
  • Maintaining of project equipment registers
  • Ensuring all projects are conforming to all QA for documentation
  • Sending correspondence and documentation to customers
  • Chase up of outstanding documentation
  • Copying of supplier invoices
  • Ensuring access to secure rooms
  • Booking in of visitors
  • Laying out and clearing up of refreshments for meetings (coffee, buffets)
  • Answering the telephone in the group and taking messages
  • Assisting with delivery of equipment to/from the shop floor, despatch notes, hand over to courier
  • General admin duties such as typing, shredding, monitor of stationery cupboard, maintenance of printers and their supplies, holiday recording, post distribution (pick up and drop off at Orion House reception)

Essential Requirements:

  • Good organisation skills
  • Attention to detail
  • Good skills/experience in Word, Excel, Outlook, databases
  • Comfortable with working in an IT environment for technical engineer
  • Must be able to attain UK Security Clearance to at least SC level

Personal Qualities (essential):

  • Able to work under pressure, to strict deadlines, sometimes juggling multiple demands
  • Able to work on own initiative
  • Willingness to learn and be pro-active
  • Flexibility over hours from time-to-time
  • Good personal skills, comfortable with meeting/greeting visitors
  • Good telephone manner

Please send your CV with cover letter referencing N-2018-6 and explaining why you are interested in this role to: recruitment@capula.co.uk